13-16 September 2023
University of Warsaw, Faculty of Physics
Europe/Warsaw timezone
* All prices below include tax *

** All prices will increase by 500 PLN on July 15th, 2023 (~100 EUR). Register before July 15th, 2023 and pay within 2 weeks to secure the lower payment fee. **


Scalars 2023 Conference fee

Option 1: 2150 PLN (~470 EUR) [covering participation in the conference, a welcome reception, all-day coffee breaks (served on-site), and lunches (served on-site)]

Option 2: 2335 PLN (~518 EUR) [covering participation in the conference, a welcome reception, all-day coffee breaks (served on-site), lunches (served on-site), and participation in the Social Event (a cultural event involving a live classical music concert or opera, more info coming soon).]

Option 3: 2455 PLN (~540 EUR) [covering participation in the conference, a welcome reception, all-day coffee breaks (served on-site), lunches (served on-site), and participation in the Conference Dinner]

Option 4: 2640 PLN (~580 EUR) [covering participation in the conference, a welcome reception, all-day coffee breaks (served on-site), lunches (served on-site), participation in the Conference Dinner, and participation in the Social Event (a cultural event involving a live classical music concert or opera, more info coming soon).]

Dates:
September 13th, 2023 - Welcome Reception
September 14th, 2023 - Conference Dinner
September 15th, 2023 - Social Event


The conference fee does not include accommodation and transport.


Accompanying person

The fee for an accompanying person is 1285 PLN (~280 EUR). It covers participation in the welcome reception, coffee breaks, and lunches. It can also be expanded to include the Conference Dinner and Social Event (email us at scalars.finances@candela.org.pl).


Payment

Complete the payment (by debit card, credit card, Apple Pay, bank transfer or BLIK) using this link:

PAYMENT FORM LINK

In the first step you will be asked if the invoice for your participation should be issued for an organization (e.g. university) or for a physical person (e.g James Maxwell). Please note, that it is not possible to change the invoicing data after receving the payment.

You can choose if you want to pay directly with debit card / credit card / Apple Pay /  PayPal / bank transfer or BLIK.
 
If you select PayPal payment, after completing the payment form you will be directly forward to a PayPal webpage to process the payment.
 
If you select bank transfer, please note that all bank and transfer fee must be covered by the sender. Please send the bank transfer up to 14 calendar days after completing the payment form. Otherwise your registration will be cancelled. If you need more time, we encourage you to contact us by email at scalars.finances@candela.org.pl. Please specify in the title of the bank transfer your individual pro forma number that will be generated after completing the last steps of the payment form (you will receive it by email).
 
After completing the payment form you will receive a confirmation of submitting and confirmation of processing the payment. If you don’t receive it (please check your SPAM folder first), please contact us with details of the process.
 
Once we receive the payment, you will be notified about it in 2 working days.
 
Up to 7 working days after receiving the payment, the Candela Foundation will send you an invoice. The invoice will be delivered by email using the address submitted in the registration form.

Please note the question about consent for publishing information about the participans. Due to European GRPR regulations we are required to obtain your consent before publishing your personal information (in this case: name, family name and affiliations). Without this consent we will not be able to include you in the list of registrants that is availble on this webiste.

 

Payments – other possible options

The conference fee can be paid with bank transfer, Apple Pay, BLIK or with debit / credit card (using PayPal or directly). The conference fees are declared in PLN, but we can also accept bank transfers in EUR and USD. To convert your registration fee, please fill out the registration form by choosing "bank transfer" as payment method, complete the payment and contact us afterwards (scalars.finances@candela.org.pl). Based on the information from the registration we will issue a pro-forma invoice in EUR/USD based on an exact exchange rate for that day (published by National Bank of Poland).


Bank account details

Bank Wire Transfer and other related fees should be paid by the registrant (please verify carefully during the Wire Transfer payment that all costs are charged to you).

Please note that the bank account details specified below are only for payments in PLN. Please contact us in case you would like to pay in EUR.

Bank account owner: Fundacja Candela
Bank account owner address: ul. Grochowska 357/513, 03-822 Warszawa, Poland
Bank name: mBank S.A.
Bank addres: Skrytka pocztowa 2108, 90-959 Łodz 2
IBAN: PL21 1140 2004 0000 3502 8104 4339
BIC/SWIFT: BREXPLPWMBK
SORT CODE: 11402004
Transfer title: [pro-forma number generated by the registration system]

 

Scam warning

In recent years there have been scam attempts targeted at conference attendees, so we’re warning you preemptively that:
  • All emails from the Organising Committee will only be sent from @candela.org.pl, @fuw.edu.pl, or @uw.edu.pl domains.
  • We will be charging only the above mentioned conference fee. No other payments related in any way to Scalars 2023 will be asked by the Organizing Committee.
  • Accommodation and transport are not included in the workshop fee, therefore we will not offer booking assistance to the participants.

Any of the aforementioned points may be subject to scam, so we are asking you to stay cautious. If you are uncertain at any point, please contact us at scalars.finances@candela.org.pl

Cancellation and refunds

Refunds are possible. 50% of the sum paid can be refunded for requests delivered to us before 13th of August, 2023. After this date the refunds are not possible. To request a refund, please contact the Candela Foundation with details the of your registration by sending us an email at or events@candela.org.pl

Terms and regulations for all attendees

1. Terms and conditions for the sale of tickets for Candela Foundation events
2. GDPR – data processing notice for participants of Scalars 2023 conference

3. Candela Foundation Code of Conduct